This website is hosted, maintained and developed by some of the staff at the World Muscle Society (WMS) who organised this conference.
This page explains when and why we collect personal information about people who visit and interact with our website, how we use it and how we keep it secure.
We take great care with any information we receive from you and are constantly looking at ways we can improve what we do so we may change the content on this page from time to time. Please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by our policy.
Who are we?
The World Muscle Society is a dynamic community that aims to promote, disseminate, and share all aspects of neuromuscular physiology and diseases, from basic science to patient care. It encompasses a broad range of scientists and healthcare professionals who share outside the common interest for neuromuscular disorders the triple E values of the Society: Education, Enjoyment and Excitement.
Education is an important aspect of the WMS, and we consider it a continuous process at all stages of career, as a shared right and duty. Neuromuscular Disorders, the official journal of the WMS, is published every month.
Enjoyment reflects the friendly and positive atmosphere of the WMS. Since its foundation in 1995, a special emphasis has been put on networking events during the congress, during which, lifelong time friendship and important scientific projects have been initiated.
Excitement reflects our common passion for the science and for patient care, our shared pleasure to meet, to share, to learn and to educate.
How do we collect information from you?
We collect data about you through a variety of different methods including:
- Direct interactions: You may provide data by filling in forms on our site (or otherwise) or by communicating with us by post, phone, email or otherwise, including when you:
– order our products or services;
– create an account on our site;
– subscribe to our service or publications;
– request resources or marketing be sent to you;
– enter a competition, prize draw, promotion or survey; or
– give us feedback.
We obtained information from those people about you, for example, when you contact us to express an interest in conference sponsorship or conference registration, we need this information to be able to interact with you.
Like millions of other websites, we use Google Analytics to find out about where visitors to our website go to and where isn’t being visited so much.
What type of information is collected from you?
The personal information we collect includes your name, address, email address, IP address, and information regarding what pages are accessed and when.
How is your information used?
We will only use your personal data when legally permitted. The most common uses of your personal data are:
- Where we need to perform the contract between us.
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
- Where we need to comply with a legal or regulatory obligation.
Generally, we do not rely on consent as a legal ground for processing your personal data, other than in relation to sending marketing communications to you via email, app or text message. You have the right to withdraw consent to marketing at any time by emailing us at
We use Converia as a platform to handle conference registrations and abstract submissions. This includes general person information, contact details, payment details and any dietary requirements. This information is stored on Converia and as such means they are the data controllers for our conference registrations.
The information stored on Converia is regularly accessed in the run up to any conference to ensure things are progressing as expected. There may be times when the information stored on Converia will be used to contact some or all of the potential conference delegates. This is to inform them of any conference developments that they feel they should be aware of. The stored information will also be accessed to allow for the amendment/cancellation of bookings as the conference approaches. As is standard practice for many events such as this a list of conference delegates and their affiliation is also collected from the information stored on Converia.
Who has access to your information?
The WMS Secretariat, Converia and Remember Management GmbH (as our Professional Congress Organiser) is the only user (processor) that have access to your stored information whilst the network’s web developer oversees the protection and processing of the information stored on the database using procedures that are described below where we cover security precautions.
We will not sell or rent your information to third parties. We will not share your information with third parties, this includes any other projects we are involved with here at the WMS and definitely not for marketing purposes.
You will just receive marketing communications from us if you have:
- requested information from us or purchased goods or services from us; or
- if you provided us with your details and ticked the box at the point of entry of your details for us to send you marketing communications; and
- in each case, you have chosen to opt in to receive marketing.
We really respect your choices and are happy to remove your personal information from our systems if you want us to.
If you would like us to look into this for you please contact firstname.lastname@example.org.
How you can access and update your information
The accuracy of your information is important to us and you can always inform us of any changes to this at email@example.com so that we can update your information.
Security precautions in place to protect the loss, misuse or alteration of your information and protection of the overall website. When we receive information, we take steps to ensure that it’s treated securely. We have a SSL certificate in place for this website. You can tell this by the presence of a small green padlock before the URL in the browser bar at the top of the screen. This means all information sent between your web browser and our web server is secure.
To ensure the functionality of our website, along with the information we hold on the server is secure, we have installed specific security software which provides a firewall to the administrative areas of the website. This software also monitors activities of less scrupulous visitors whose aim is to gain access to areas of the site where they can install malicious code. Such visitors, once identified by where they have attempted to visit and also their activity, have their IP address blocked by our systems and added to a blacklist of similar IP addresses. We routinely monitor the security of our sites’ systems such as this. When available, we update all software to maximise security. As part of our security procedures we are in touch with the wider community of web security experts who raise awareness of any potential issues and offer valuable advice.
Our server, where all information is held, is located in the United Kingdom.
Use of ‘cookies’
It is possible to switch off cookies by setting your browser preferences. For more information on how to switch off cookies on your computer, visit our full cookies policy. Turning cookies of may result in a loss of functionality when using our website.
Links to other websites
In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.
HOW TO CONTACT US
By email: firstname.lastname@example.org
Review of this Policy
We keep this Policy under regular review. This Policy was last updated, March 2023